Executive Assistant, AWS

Job description

DESCRIPTION

Are you an Executive Assistant (EA) ready to take on a new challenge? Amazon Web Services (AWS) Storage organization is seeking that exceptionally bright, multi-tasking, and self-motivated Executive Assistant who will provide full administrative support to a General Manager/Director. Maximum impact, maximum performance, and maximum fun are all part of the job description.
As a support partner to the Director/General Manager, this role encompasses everything from managing complex calendars and travel, to maximizing time efficiency and working closely with other EAs within AWS and throughout Amazon. The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the executive and their teams more efficient.
Our ideal EA candidate is organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth operations.

The position requires the capacity to work successfully in a team environment as well as attention to detail, efficient organizational skills, and the ability to meet tight deadlines. We pride ourselves on being the world’s most customer-centric company, and the sophisticated demands of our customers mean that you will need to be flexible and able to change direction at a moment’s notice.

Diplomacy is the rule of thumb in this role. A high level of integrity and discretion in handling confidential information is a must, and professionalism in dealing with executives inside and outside the company is key.

The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Some flex hours may be required.

Key Responsibilities include (but are not limited to):
· Proactively manage executives’ complex calendars with attention to accuracy, detail, and allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
· Travel coordination, domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.
· Organize and manage meetings (may include setting agendas and driving follow-up of action items), off-sites, and team-based social events, with associated budgets and logistics.
· Process expense reports and invoices as needed.
· Act as liaison between the Director and their directs and associated teams.
· Work in partnership with org leaders, functional business partners (e.g., Finance, HR) and other EAs to provide seamless support to the Director and teams.
· Understand the business priorities and identify process improvements to create efficiency and scale for the Director and their leadership teams.
· Tracking and driving completion of key deliverables and follow-up on outstanding items.
· Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence, and other tasks that facilitate Director’ ability to effectively lead their teams.
· Support annual operational planning process, business planning and performance review cycles.
· Other projects as assigned.

PREFERRED QUALIFICATIONS

· Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
· Exceptional written, verbal, and interpersonal communication skills
· Ability to work in a highly ambiguous environment
· Bachelor’s degree
· Meets/exceeds Amazon’s leadership principles requirements for this role
· Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation

Desired profile

BASIC QUALIFICATIONS

· 5+ years of experience assisting at the executive level
· Microsoft Outlook, Microsoft Word, Excel, PowerPoint