Offers “Amazon”

Expires soon Amazon

Executive Assistant

  • Internship
  • Seattle (King)
  • Design/UX/UI

Job description



DESCRIPTION

Executive Assistant, AWS HR

Amazon HR’s mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Human Resources organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director of HR for Utility Computing, Security, and Apps for Amazon Web Services. This position is located in Seattle, WA.

In this role you will have the opportunity to work with a highly collaborative, team-oriented group and will support organizational leaders by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.

Responsibilities Include:
· Provide seamless support to the leadership team to support organizational priorities
· Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to reprioritize as appropriate
· Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
· Organize and manage meetings, off-sites and team-based events
· Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
· Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
· Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
· Track and help drive completion of key deliverables and follow up on outstanding items
· Review and copyedit business documents, communications, and presentations with a high level of accuracy
· Support and, at times, manage small to medium projects based on organizational needs and professional development interests
· Build relationships and work collaboratively with Executive Assistants throughout the team and across the company

PREFERRED QUALIFICATIONS

· Strong written, verbal, and interpersonal communication skills.
· Detail oriented, with exceptional organizational skills.
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
· Takes initiative without being asked and shows a sense of urgency.
· High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
· Values frugality and efficiency, uses resources wisely and creatively.
· Highly motivated, organized individual who is able to work effectively with minimal supervision.
· Develops and maintains good working relationships with others. Builds trust and rapport. Practices and promotes involvement and cooperation.
· Sets a high bar for self and team; can provide key examples of improving efficiency or daily productivity of direct manager and/or team.
· Pivots quickly and is able to react with appropriate levels of urgency to situations and events which require timely response or turnaround.
· Demonstrated creative problem-solving skills.
· Desire to work with others and take on ambiguous tasks.
· Meets/exceeds Amazon’s leadership principles requirements for this role
· Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Amazon is an Equal Opportunity Employer – Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation / Age.

Desired profile



BASIC QUALIFICATIONS

· +5 years of experience providing assistance at the leadership level in a fast-paced environment.
· High level of proficiency with Microsoft Office programs: Outlook, Word, Excel, OneNote, and PowerPoint.
· Experience with domestic and international travel coordination.
·

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