Executive Assistant

Job description

DESCRIPTION

Amazon is seeking an exceptionally bright and motivated Administrative Professional with a strong history of high performance to support our Vice-President, International Public Policy and Government Affairs (Europe, Middle East, Africa, Asia Pacific), based at our Headquarters in Seattle, Washington. This role will support the effectiveness and efficiency, both internally and externally, of the International Public Policy VP, as well as ensure smart business planning and coordination across the multi-country, multi-cultural international public policy team located throughout EMEA and APAC.

This role requires outstanding skills in planning, time management and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders, and their teams. The ideal candidate will have experience of working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendar scheduling; also planning and organizing internal and external events, and coordinating complex travel and visa requirements.

A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment's notice. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the VP, and react with appropriate urgency and action to unanticipated developments or situations.
Responsibilities for this position include:
· Seamless administrative support to the Vice President
· Management of complex calendaring and scheduling, requiring internal and external coordination
· Annual business calendar planning
· Significant level of travel planning, particularly international, and visa management
· Management and submission of expense reports
· Organization of team meetings, and additional internal and external events as required
· Tracking and driving to completion of key deliverables, and follow-up on outstanding items
· Friendly and efficient coordination with business units, distributed teams, and across multiple time zones
· Friendly and diplomatic handling of external partners and stakeholders
· Demonstrated ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
· Administrative and events support for external visits to Amazon

Desired profile

BASIC QUALIFICATIONS

BASIC QUALIFICATIONS
· Minimum of 10 years' experience providing executive support at a senior level
· Bachelor's degree required
· Experience managing multiple executives' calendars
· Experience with international travel planning including requesting/obtaining visas