Executive Assistant

Job description

DESCRIPTION

The Intech Translation Team is looking for an Executive Assistant to join the team. This role requires attention to detail, solid organisational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of the Localization Operations Head supported and will work closely with other Executive Assistants throughout the organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Key Responsibilities include:
· Management of complex calendar and scheduling to support teams in multiple locations
· Manage domestic and international travel
· Manage expense report coordination and submission
· Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
· Track and help drive completion of key deliverables and follow up on outstanding items
· Act as a liaison for direct reports
· Management of team space, including moves and reconfigurations
· Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
· Document writing, editing, and readiness
· Have fun at work and help others do the same

Base pay for this position starts from EUR 1200 gross per month and salary depends on the skills and requirements. Company benefits apply subject to further terms, including annual membership in medical clinic, life insurance, retirement pension, meal voucher card.

PREFERRED QUALIFICATIONS

· 5+ years of prior executive assistant experience
· Experience providing executive support assistance at Senior management level or CXO level.
· Ability to prioritize and handle multiple assignments at any given time
· High levels of integrity and discretion
· Impeccable attention to detail
· Highly motivated, organized individual who is able to work effectively with minimal supervision
· Experience designing processes to maximize efficiency
· Meets/exceeds Amazon’s leadership principles requirements for this role
· Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Desired profile

BASIC QUALIFICATIONS

· Bachelors Degree
· Strong analytical skills and demonstrated ability to improve processes
· Strong organisational, communication and interpersonal skills
· Project management experience
· Extensive experience with Microsoft Outlook, Excel and Word skills.