Offers “Adecco UK Limited”

Expires soon Adecco UK Limited

Receptionist

  • Stevenage (Hertfordshire)
  • Marketing

Job description



·  Location
Stevenage, Hertfordshire
·  Salary
£ 19000 - £ 20000 / Year
·  Category
Office and Secretarial - Receptionist
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-092019-93899

Adecco Stevenage are currently recruiting for a Receptionist to join their client based in Stevenage. The Receptionist will be responsible for all matters relating to the Reception, the successful candidate will also be expected to assist with administrative tasks and support other areas of the office.

Reception Duties

·  Dealing with callers and visitors to the office, answering the door/gate entry system

·  Taking messages from the answerphone and passing these on to the relevant staff members by e-mail

·  Welcoming visitors and making or purchasing refreshments where appropriate

·  Reviewing the diary frequently to be aware of the business owners and staff whereabouts

·  Distributing incoming items from the shuttles, ensuring the shuttle trays are always out and the shuttle sheets and plastics are fully stocked

·  Looking ahead for meetings/events to plan refreshments/room set ups

·  Setting up the answerphone with revised greetings e.g. staff day out/public holidays

·  Carrying out monthly checks to ensure the franking machine credits are up to date

·  Ensuring that any faxes received by email are passed on to the relevant staff member

·  Checking staff birthdays, arranging cards and ordering birthday cakes when appropriate

·  Helping prepare papers for the shuttle

·  Assisting IT with producing and distributing phone cards

Post Duties

·  Receiving incoming post, sorting it to determine who each item is for and ensuring that private and confidential post is not opened. Sort post received and place in post trolley

·  Passing the incoming post to the Chief Operating Officer or General Manager with the post trolley and distributing it once it has been checked by management

·  Ensuring that magazines and catalogues received are logged on the magazine and catalogue template and sent out

·  Preparing all outgoing post and ensuring that post is franked by 16:00

·  Organising courier collections when requested, track item and advise relevant staff of delivery

·  Completing mail outs including; Christmas cards, invites etc.

Orders & Returns

·  Place all office orders, including; weekly Sainsbury's order, stationary, staff birthday cakes and any other requested items

·  Complete the necessary paperwork for Finance

·  Organise deliveries received and process exchanges and refunds

·  Arrange items to be sent to all of the business owners residencies

·  Order flowers and cupcakes when required

General Housekeeping

·  Ensure the kitchens are clean, tidy and well stocked and that the dishwashers are regularly emptied

·  Ensure the Reception area, conference room, meeting room, stationary cupboard and boiler cupboard are tidy

·  Ensure the paper levels in the photocopier and printers are optimum

·  Dispose of any packing or wrapping from deliveries

·  Assist with shredding as required

General Responsibilities

·  Show flexibility and work on any special projects as required (e.g. charity fundraising events/staff events)

·  Liaise with family and friends as requested

·  Undertake any ad hoc tasks required

·  Travel between the company owner's homes in London and Hertfordshire

Key Skills/Abilities

·  A highly organised and proactive approach

·  A high level of accuracy and attention to detail

·  A flexible and reliable manner

·  A confident and polite telephone manner

·  An ability to work under pressure and to tight deadlines when required

·  A good level of customer service

If you would be interested in finding out more about this position please apply now and we will be in touch with suitable candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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