Reception Admin assistant

Job description

·  Location
Harrow, Greater London
·  Salary
£11.70/Hour
·  Category
Education & Childcare - Education Administration
·  Job type
Permanent
·  Industry
Education and Childcare
·  External Reference
JN-012020-113830

**Receptionist/Administrative Assistant required**

Purpose of the Role :

Under the direction of the Headteacher and the School Business Manager (or such other officer who may be designated by the school/Governors and in accordance with the policies and practices of the school and Local Authority) the Receptionist/Administrative Assistant will be the first point of contact for all visitors and telephone callers to the School and will provide administrative support to members of the school team as required.

Reception

·  Providing a warm welcome for visitors and colleagues and deal with their requests in an efficient and professional manner

·  Answering the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate ensuring any urgent messages are relayed to pupils and staff efficiently and in a confidential manner

·  Managing the school's main inbox, replying, forwarding messages and making appointments for staff as appropriate

·  Managing the signing in and out/monitoring the entry of all persons/visitors to the school at the main entrance, checking DBS details where appropriate and ensuring an appropriate form of identification is given to all visitors

·  Advising and assisting parents with urgent sensitive issues and plan for them to see a senior member of staff where necessary

Administrative Support

·  Providing administrative support to the school Head Teacher, Senior Management Team and Teachers as and when required.

·  Receiving and checking stock orders by matching Delivery Notes with Purchase Orders and informing the School Business Manager of any discrepancies including chasing up missing items, returning damaged items etc

·  Producing and distributing letters and correspondence to parents using ParentPay and SIMS Parent

·  Maintaining the parent contact sheets

·  Assisting with arranging trips, events and other activities, including booking transport and venues and setting up the payment in ParentPay

·  Deputising for absent colleagues as part of the office team

·  Reporting premises faults, damages, incidents and other occurrences to the school Caretaker as appropriate including following up on and taking steps to ensure the faults are resolved in a timely manner

·  Providing attendance and admissions support to the Administrative Officer(s)

·  Collating and distributing newsletters, policy documents, worksheets, etc as required

·  Update files and folders on a regular basis, ensuring secure storage of confidential documents

General

·  To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.

·  To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.

·  To contribute to the overall ethos, work and aims of the school appreciating and supporting the role of other professionals, and establishing constructive relationships

·  The duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher or School Business Manager to carry out other appropriate duties within the context of the job, skills and grade.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy