Project Support Administrator

Job description

·  Location
Birmingham, West Midlands
·  Salary
£ 11.76 - £ 15.13 / Hour
·  Category
Office and Secretarial - Project Support
·  Job type
Temporary
·  Industry
Public Sector
·  External Reference
JN-022020-120116

Role brief

The Planning and Programme Management team support and drive the effective planning, co-ordination and delivery of complex strategies, activities and projects. Planning and PMO work closely with the programme leads and senior executives to ensure correct programme governance is followed, provide assurance against programme delivery to senior committees and provide specialist, expert advice and support.

This role will provide project support to the Planning Manager and Programme Management Officers on key strategic drivers. Experience of working on and supporting a range of projects is essential.

This role is for a minimum of 12 weeks, the main base will be Birmingham city centre and occasional travel to Solihull will be required.

Job Role and Duties

The post holder:

Is a key member of the team whose overarching goal is to enable, promote and support the effective running of the planning and PMO function which includes collation of data, project information to improve, inform and support a portfolio of projects, services, and initiatives

Will be responsible for providing high quality administrative and coordination support to project/programmes

Will act as a pivotal communication link between the project/programme team and other teams and external organisations.

Will ensure that all planned activities are co-ordinated effectively, requiring forward planning, attention to detail, lateral thinking, diplomacy and perseverance.

Behaviours:

Be proactive and show initiative

Methodical approach and attention to detail.

Advanced keyboard skills, use of a range of software.

Professional calm and efficient manner.

Well-developed interpersonal and oral/written communication skills.

Flexible and to adaptable to changing and challenging circumstances.

Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others.

Key responsibilities will include:

Project Management

Support, monitor and report on project activities.

Collate and co-ordinate the writing and finalising of papers, briefs and communication pieces.

Arrange strategic meetings and appointments with both external and internal personnel.

Co-ordinate speakers, distribute agendas, papers and minutes for meetings as appropriate.

Manage and co-ordinate events including booking venues, supporting paperwork, organising speakers etc

Take action notes from strategic meetings, follow up and collate responses to ensure projects maintain momentum.

Service Improvement

Maintain up to date, accurate and comprehensive contact details for key stakeholders associated with the work stream.

Co-ordinate returns and reports from leads and other stakeholders

Develop and collate best practice, streamlining process where appropriate and necessary.

Analysis & Judgement

Assess and evaluate information received from project/programme(s) from a range of reporting sources.

Assist in the monitoring of the delivery of work streams against plans, chasing and challenging progress as appropriate.

Support the Project/Programme lead by maintaining appropriate systems to enable effective planning and scheduling.

Communication

Preparation of general presentation materials as appropriate.

Communicate with a wide range of internal and external groups and individuals to provide advice, guidance and often interpretation of complex business information and data.

Use persuasion and negotiation to secure information in line with competing deadlines.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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