Portuguese speaking EA

Job description

·  Location
London, Greater London
·  Salary
£ 30000 - £ 35000 / Year
·  Category
Office and Secretarial - Executive PA
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-012020-115157

Portuguese speaking Executive PA to President & CEO

Central London

30k-35k

Role: To provide full secretarial service to the President & CEO. Fully bilingual in English and Portuguese, written and oral, giving help with translations in Portuguese/English as directed.

Main Tasks

·  First point of contact for all calls and visitors in relation to the President & CEO.

·  Compose and type letters for the President & CEO and other correspondence as required, on behalf of head office.

·  Type all reports, contracts and accounts as required for the president & CEO.

·  Review/ translate presentations and other documents as requested.

·  File correspondence and maintain company files.

·  Maintain President & CEO's appointments diary + kids' diary.

·  Coordinate CEO + kids' diary with the driver.

·  Arrange meetings within and outside the company as required.

·  Liaise with clients and other companies on behalf of the President and CEO.

·  Make and receive phone calls on behalf of the President & CEO and for other staff members.

·  Deal with general enquiries and queries.

·  Book flights and arrange travel itineraries for the President & CEO.

·  Make hotel reservations for the President & CEO and VIP visitors as requested.

·  Make lunch and dinner reservations.

·  Keep and update records of clients and companies on behalf of the President & CEO.

·  Provide personal and private issues support to the President and CEO.

·  Provide committee support for VIP business functions, such as the annual IP Dinner and IP Week events.

·  Organise corporate events - staff & clients.

·  Very experienced in minutes taking - weekly staff meetings & other meetings as required

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