Personal Assistant (Supporting Government Department)

Job description

·  Location
Wimbledon, Greater London
·  Salary
£16.11/Hour
·  Category
Office and Secretarial - Executive PA
·  Job type
Contractor
·  Industry
Public Sector
·  External Reference
JN-072019-77202

Our client, a government department are looking to recruit a Personal Assistant to help support two senior directors in an implementation programme.

The posts offer an opportunity to provide personal support at a senior level, to provide administrative support to their wider team, and the chance to deliver business improvement projects across the Directorate as part of a small admin team, while gaining insight into the wider work conducted by the government department.

The role is initially one month with the role likely to be extended

Role Details:

·  Temporary- 1 Month initially

·  Start Date: ASAP

·  Pay Rate: £16.11 per hour

·  Location: Westminster area

Please note: due to clients compliance agreements a valid DBS would be required for successful applicants. You can have a valid DBS on application or this can be applied for on offer

Job Description:

· 
Assisting the Directors in email Inbox management, including ensuring that urgent requests are processed quickly and delegating/forwarding emails to the relevant team leads for action, filtering out low-priority emails, printing, when required, correspondence and attachments.

· 
Planning and working with policy lead to ensure that the Directors have the correct papers and briefing in good time for meetings.

· 
Managing the work diaries of the Directors; this includes helping to plan how best to use their time and dealing with conflicting appointments, sometimes at very short notice.

· 
As part of the Private Office team, providing support for day-to-day administrative tasks, queries and request

· 
Acting as the first point of contact for the relevant team/official for both internal and external contacts and stakeholders and monitoring all communication to the senior official/s by email, telephone or direct interaction, identifying and highlight priority business.

· 
Manage and draft responses to correspondence including letters when required.

· 
Proactive preparation for meetings and commissioning briefing/papers in advance, highlighting key requirements/points.

· 
Providing support with arranging team meeting agendas, relaying team concerns, and challenge on administrative/logistical issues, including identifying opportunities for improvement.

· 
Providing general administrative support to the wider team as necessary, including staffing and financial support, management of team travel arrangements etc.

Skills/Experience:

·  A customer service based approach and good PA skills including diary and Inbox management and the ability to prioritise and make judgements on what the senior team needs to be alerted to these roles.

·  Strong communication and interpersonal skills with the ability to communicate effectively at all levels including with senior managers.

·  Discretion and a strong awareness of confidentiality.

·  Motivation, strong organisational skills and a proven ability to work autonomously with little or no supervision, exercising sound judgement and taking the initiative.

·  Adaptability and the ability to manage multiple priorities and respond flexibly to competing demands.

·  Proven team working ability and collaboration skills.

·  Excellent knowledge of Outlook and Word, experience with PowerPoint and Excel.

If this is the role for you, then apply today! Only shortlisted candidates will be contacted. Adecco is an equal opportunities provider.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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