Offers “Adecco UK Limited”

Expires soon Adecco UK Limited

Personal Assistant

  • Didcot (Oxfordshire)

Job description



·  Location
Didcot, Oxfordshire
·  Category
Office and Secretarial - Executive Assistant
·  Job type
Contractor
·  Industry
Office and Secretarial
·  External Reference
JN-022020-117850

Our client is a well respected company based in Didcot. They are seeking a Compliance Associate/ Executive Assistant to join their team on a temporary basis.

Within this role you will be responsible for overseeing all med affairs and commercial activity, you will need to ensure it is fully compliant with local laws and regulations. You will also be required to provide EA support for senior commercial and med affairs staff and first point of contact for commercial partner in regards to queries and meeting requests.

Commercial Compliance:

·  Lead the development and delivery of key foundational compliance policies.

·  Write and embed key SOPs to support foundational compliance policies.

·  Develop bespoke training modules for policies and rolling out internally. Oversee potential F2F class based training for a number of (high-risk) compliance elements.

·  Administrative lead for PromoMats. Overseeing promotional and non-promotional job bags from conception to execution.

·  Build robust process for archiving of all relevant compliance materials.

·  Ensure compliance with respect to payments (including grant, donation and sponsorship)

·  Overseeing the process by which we collect, record and collate transfers of value to HCPs, HCOs, patient organisations and subsequently publish such payments in accordance with local transparency laws such as USA - Sunshine Act.

·  Monitoring (commercial) compliance training records of all company staff.

·  Provide direction and coaching of compliance requirements across the organisation.

·  Working with compliance consultants/lawyers where appropriate.

Executive Assistant:

·  Diary management, coordinating appointments, liaising with external parties, setting up conferences and video conferencing calls for Commercial and Medical Affairs Team

·  Booking complex travel, preparing detailed itineraries, arranging travel documentation such as ESTA's and Visas where required.

·  Registering for conferences.

·  Meeting correspondence, preparation of slides, taking of minutes

·  Raising PO's

·  End to end Project management of customer meetings against timelines ensuring that all arrangements are compliant

·  Ownership of customer meeting logistics - including procurement of hotels, travel, transfers, venues etc.

·  Ownership of all eternal partner enquires, including the tracking of responses and co-ordination and interaction with commercial vendors

·  Overseeing of meetings, providing on site support to ensure the smooth running of events when required.

·  Collaboration mind-set and willingness to coordinate with other EA's.

The ideal candidate:

·  Strong interpersonal skills and the ability to build relationships with key stakeholders, including staff, board members and external partners

·  Proficiency in Windows, including MS Word, EXCEL and PowerPoint

·  Ability to conduct research and present data in a succinct and well-written manner

·  Ability to work independently and with professional discretion with highly confidential information

·  Excellent writing, editing, grammatical, organisational, and research skills

·  Ability to work with a broad range of people including Board members, colleagues of the CEO and staff, external partners

·  Excellent management, time-management, and problem-solving skills

If the above role is of interest, please call Adecco Newbury today for more information.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

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