Personal Assistant - 12 month maternity cover Job Description

Job description

·  Location
London, Greater London
·  Salary
£ 30000 - £ 35000 / Year
·  Category
Office and Secretarial - Executive PA
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
JN-012020-113678

Personal Assistant

Position: Personal Assistant to 4 Directors

Location: Shoreditch, London

Salary: £30,000-£35,000

Type: 12 Month FTC

Job Description

Adecco City are currently recruiting for a marketing leading, client of ours based in Shoreditch. The successful candidate will be solely responsible for supporting 4 directors. The ideal Personal Assistant will act as a team player providing efficient and pro-active service whilst dealing with secretarial and administrative tasks and all general responsibilities that you would associate within a PA Role.

This fast-paced position will offer full autonomy and will be based in a modern, relaxed working environment with a dress down culture and flexible working hour approach. The role will be best suited to someone with a similar cultural background with an upbeat and warm personality.

Key responsibilities include but are not limited to:

·  Diary management for the directors, be fully aware of directors' weekly appointments and movements.

·  Liaise with clients, consultants, agents etc and colleagues on behalf of Directors

·  Identify and provide support where necessary for in-house and external meetings/events (inc. IT equipment/requirements & presentations are set up)

·  Administrative support, including typing letters and minutes according to practice standards

·  Prepare presentations for meetings with potential clients, conferences, panel discussions, bids and PQQ's using InDesign

·  Coordinates travel and accommodation

·  Processing holiday requests for Directors' teams

·  Provide IT & technical support (inc. support on Word, Excel, InDesign etc)

·  Setting up conference calls

·  Organising and managing company & customer meetings

·  Screen phone calls, enquires, requests and handle when appropriate

·  Devising and maintaining office systems, including data management and filing

·  Administrative support, including typing letters and minutes according to practice standards

·  Creating programmes, itineraries and agendas

·  Arranging and booking lunches and dinners

·  Ad-hoc projects across the wider business

Ideal candidate and personal qualities:

·  Experience within a similar PA role

·  You must have Indesign experience.

·  Proven experience working under pressure and handling several tasks with ease, prioritising when necessary in order to meet deadlines

·  Be well organised, with the ability to multi-task and prioritise

·  Good communications skills - both verbal and written

·  Establish good relationships with colleagues & external teams

·  Strong attention to detail

·  Confident & resilient

·  Able to exercise good judgement

·  Remains calm and deliberate under conditions of pressure

·  Strong team player, with collaborative working style

·  Confident dealing with people at all levels

·  Good skills in Microsoft Office, InDesign and document management systems

Please apply online or call Maddie Hyden on 01707 387 990.

We regret that due to volume of response, we can only contact successful applicants. If you have not heard from us within 7 days, then unfortunately your application has been unsuccessful.

Adecco is an Equal Opportunities employer that is happy to welcome applications for any applicant who fulfill the role requirements for this position. The Adecco group is a global company w ith more than 33,000 FTE employees and around 5,100 branches in over 60 countries and territories around the world. The Adecco Group offers a wide variety of services that include temporary staffing, permanent placement, career transition and talent development, as well as outsourcing and consulting.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy