Office Administrator

Job description

·  Location
Royston, Hertfordshire
·  Salary
£ 19500 - £ 20000 / Year
·  Category
Office and Secretarial - General Administration & Clerical
·  Job type
Contractor
·  Industry
Office and Secretarial
·  External Reference
JN-092019-94503

Adecco Stevenage are currently looking for an Office Administrator to join their client based in Royston on a Fixed Term Contract role for approx 10 months. The successful candidate must be flexible and adaptable and have a some office Administration experience and enthusiastic manner.

Key Responsibilities

·  Manage the diary of the MD

·  Organise travel arrangements in the UK and overseas

·  Review, filter and prioritise email and paper correspondence

·  Ensure members of the Executive and Senior Management teams have coordinated diaries when involved in joint meetings

·  Greet clients and visitors professionally where necessary and ensure refreshments are provided as required

·  To co-ordinate agenda's and papers for board meetings, business reviews and MD meetings

·  To maintain soft and hard copy records of all company and board meetings

·  To act as a point of contact in the MD's absence

·  Distribute incoming post

·  Maintain updated organisational chart and telephone list

·  To maintain and update employee records using the internal database and manual records

·  Participate in the recruitment and selection process - liaising with external agencies and candidates to arrange interviews

·  To prepare job offer documentation and arrange medical and reference reports

·  Ensure that Payroll are informed of all starters, leavers, special payments/deductions by the appropriate monthly deadlines

·  To assist with organising the induction process, providing information to employees and managers

·  To schedule in meetings and monitor probationary periods in conjunction with line manager and confirm/take action as appropriate

·  To initiate and action items as required on the leaver's checklist for all leavers (resignation or dismissal)

·  Compress correspondence, letters and emails as required

Requirements

·  Good knowledge of office support functions including composing correspondence. note taking and coordinating a workload of multiple projects

·  Several year's experience in an Administrative or PA role

·  Highly proficient in the use of Microsoft Office, including Outlook, Word, Excel and PowerPoint

·  Ownership approach to completing tasks

·  A sense of initiative and willingness to take on responsibility

·  Excellent organisational skills with the ability to juggle and prioritise workload

·  Ability to work on your own initiative with minimal supervision

·  Effective communication and interpersonal skills

·  Reliable, confidential and flexible approach

·  Team worker, also able to recognise the importance of tact and discretion

Please apply now to be considered for this position - ensure you are aware this is a Fixed Term Contract role for roughly 10 months before applying.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy