Executive Assistant/Secretary

Job description

Executive Assistant / Secretary to Managing Directors

Executive Assistant provides an advanced level of executive support to various executives with complex organizational responsibilities, typically working in a team environment. The Executive Assistant serves as the primary support and acts as a liaison between executives and their organizations.

Key responsibilities

· Prepare non-routine correspondence according to company guidelines for signature by executives, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling)

· Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team

· Arrange conference calls or video conferences

· Anticipate travel needs of executives and independently coordinating complex travel arrangements

· Prepare draft proposals and presentations with direction from executives, as necessary

· Assist with miscellaneous complex administrative tasks (i.e. locating and completing standard Accenture forms, providing invoicing and accounts reconciliation support, maintaining email distribution lists etc)

· Manage complex calendar / diary activity, including coordination of appointments for executives

· Provide telephone support and act as executives' representative to independently handle calls as appropriate

Desired profile

Qualifications :

Qualifications/Professional Skills Requirement

· Degree/Diploma holder with minimum 3 years of relevant experience of executive support

· Strong verbal/written communication skills (English and Mandarin) and interpersonal skills

· Proficient in MS application (PowerPoint, Word, Excel, Outlook) and web-based applications (internet, intranet)

· Proven ability to work independently and as a team member

· Ability to work creatively and analytically and maintain confidentiality

· Excellent customer service skills

Please specify the latest and expected salary on the CV.