Operations Intern
Internship Moscow, Россия
Job description
JOB DESCRIPTION:
Major Responsibilities
Operations budget & contracting support
- Maintains and regularly updates Operations budget tracking files (10+ vendors for Supply Chain & Customer Experience)
- Monitors all DTP contracts (15+) validity expiry dates and follows timely approval & signing of contracts: tracks update timing, initiates matrix approvals, reminds approvers, contacts vendors; regularly reports status of all contracts validity.
- Controls incoming financial documentation from suppliers, approves in corporate EDI systems (Diadoc);
- Carries out correct and timely handling of order management in corporate systems (SAP, LSP) and issuance of relevant documentation. Communicates with distributors and warehouse on order-related topics; Backs-up logistics specialist during absence
Operations KPI reporting
- Provides timely and correct reporting on Operations KPIs (dashboard): aligns structure and calculation process for each KPI, collects data, makes calculations and weekly reports on Supply Chain & Customer Experience KPIs report;
- Provides reporting on Operations budget & contracting: state of budget, state of contracts update, status of POs or Shopping Carts;
- Business analysis support: building analytics based on agreed goals and templates
Other Operations Support activities:
- Participates in webshop testing activities & status calls: follows test-scenarios, fixes outcomes of each step, saves information on deviations; submits tickets to IT support to fix issues; reports on test results;
- Documenting various processes and instructions upon request from Ops Manager
Background & Requirements
- Last year student or first-year graduate in engineering, economics or business
- Curious and motivated to work hard and grow in commercial operations
- Structured analytical skills (process big data volumes, quick analysis of breakdowns)
- Fluent oral and written English (upper-intermediate)
- Advanced MS Excel (pivot tables, advanced formulas, big data), Word (styles, templates, formatting), Power Point (templates, work with objects, work with different formats, slide master) skills
- Result orientation, Multitasking and the ability to prioritize work
JOB FAMILY:
Administrative Support
DIVISION:
ADC Diabetes Care
LOCATION:
Russia > Moscow : Metropolis Building 1
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Not specified
MEDICAL SURVEILLANCE:
No
SIGNIFICANT WORK ACTIVITIES:
Not Applicable