Executive Assistant

Job description

JOB DESCRIPTION:

Abbott is a global healthcare company devoted to improving life through the development of products and technologies that span the breadth of healthcare. At Abbott, we're committed to helping people live their best possible life through the power of health.

For more than 130 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 107,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

The opportunity

We are currently looking for an Executive Assistant to support our Vascular business for a 12 months max term contract. Based at our Macquarie Park office, the role will provide assistance through the completion of diversified administration duties and activities utilising an awareness of company policy and procedures.

This role calls for a sophisticated operator who can move through each day with efficiency and effectiveness. From your experience, you will know that the responsibilities of an Executive Assistant are never finite, but here's a start:

• Perform administrative duties and provide assistance including expense management, diary management, meeting minute taking and composition of communications including, letters, memos, emails, etc.
• Monitor, redirect and respond on manager’s behalf, where appropriate, incoming phone calls and emails, escalate as appropriate.
• Scheduling, coordinating and booking of flights, accommodation, conferences and meetings as required.
• Manage communication between the Area/Division leadership and Affiliate leadership.
• Manage the Health Care Professionals (HCP) approval process, travel and related activities within company policy.
• Manage all role functions in accordance with MTAA Guidelines, and company compliance and controls.
• Process customer complaints according to company protocol for Field Event Reporting.

About you

From your experience supporting key leaders in a complex environment, your outstanding administrative skills and initiative in managing tasks and projects will set you apart.  You pride yourself on being one step ahead. You will be able to demonstrate experience bringing together resources and information to prepare presentations, reports, and communications on behalf of an Executive, or similar.

Your written communication and strong competency with general presentations, formatting and IT makes this a breeze for you.

Exceptional diary-management will be a given, along with absolute trustworthiness and an understanding of the importance of confidentiality.

Your ability to make connections across the organisation will position you as a trusted advisor and supporter to the Executive as well as the division's leadership team as you leverage this experience in executive support roles.

Culture and Benefits

In return, we will invest in your extensive training and coaching, including development programs and career options. You will be able to take advantage of a wide range of staff benefits like:

• Free Parking
• Onsite Gym
• Mothers Room
• Discounted Healthcare
• Discounted Shares program
• Fresh fruit available to employees
• AND…..Lots, lots more

Abbott is an equal opportunity employer.

We ask that recruiters respect our internal recruitment process and PSA panel, and refrain from contacting us, or referring candidates to this role.

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