Administrator

Job description

JOB DESCRIPTION:

Primary Function:

• Perform administrative support and secretarial duties for a department or group.
• Prepare correspondence, presentations and reports.
• Compose routine correspondence.
• Maintain confidential records and information.

Responsibilities:

• Screens telephone calls and visitors, and resolves inquiries and requests.                                      
• Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.                                                                         
• Tracks operational data in a database, including financial and other reporting metrics.             
• Uses software tools to compile data into presentation format.                                           
• Maintains accurate schedule of activities of the executive(s) supported, including complex meeting coordination and extensive travel arrangements.                                                                
• Independently prepare presentations and recurring reports.
• Prepares and manages correspondences and collation of reports/documents to meet business timeline.                                                
• Organizes a variety of local meetings, corporate events as and when called upon.
• Maintain a systematic filing system.
• Any other duties as assigned by supervisor.

Requirements:

• Diploma in related discipline or GCE "O" with minimum 3 years of experience.
• Minimum 1 year of relevant experience in an administrative role (e.g. team/department admin)
• Proficient with Microsoft Office required
• Experienced in handling customer visits with great confidence.
• Experience using CTE for travel desk support, travel claims or SAP for purchasing is advantageous

*Position is based in Tuas (Singapore)

JOB FAMILY:

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